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Writing a desk procedures manual

You know your job better than any one else, so you are the best one to decide how your manual should be set.
Dont assume that your reader will actually know what youre talking about. .
Create an update plan and calendar.
Avoid including information that might become outdated soon.Include lines or flow charts to indicate connection between the tasks.The templates and tips below help Office Managers and Executive Assistants document and share their tried and true work processes.Include organizational charts of departments and positions within your company to make sure manual readers can connect the dots.When people leave the company, the manual will remain useful.Key deliverable/mark of completion: A re-stocked snack station.Dont forget to include these in your manual. .After listing your duties from your job description, start listing things you do on a daily, weekly, monthly and yearly basis that arent actually listed on your job description. .The best advice I can give you is to be as detailed as possible. .How we do it: Step 1: Count the snacks.Step 2: Create a first draft of the itinerary using input from other EAs.Use your job description and any documentation from recent reviews to pull out your core responsibilities.I found that keeping a time log for a few weeks is a big help in picking up the small duties that are easy to overlook.Step 4: Integrate feedback and polish final itinerary.Remember to include a Table of Contents so that your manual is easy to navigate, and even an index can be handy. .Desk manuals are also crack do sam broadcaster 4.2 2 full great training tools when you are orienting a new team member.
Example 3: The task: Create an executives business travel itinerary.
Be sure to refer to it as the company annual report if you mention it in any procedures.
Make the manual a searchable PDF.
Let someone who has no idea what you do read the manual.
Common sense suggests procedure manuals are a good idea in general, but there are also several specific benefits of creating an office procedures manual: If you go on vacation, then anyone can use the manual to get your crucial tasks done.
Separate any policies you need to document from any procedures you need to document.She can if youve created a Desk Reference Manual with procedures on how to handle your duties while youre out.If you have office procedures you need to document, then you could probably use an office procedures manual template.Just figuring out what you do every day is a big task in itself. .Where does your boss keep his spare set of keys for when he inevitably locks them in his car? .How to Start Figure Out What You Actually.